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Internal Rules - Section V
Financial system and documentation
ARTICLE 17
RESOURCES
The Club does not have its own assets or resources as it has no separate legal status.
Notwithstanding, the Company’s Board of Directors may provide the Club with funds from the fees for use of services and maintenance.
All the amounts collected and deposited by the Club for any concept will be dedicated to conservation and maintenance, or if necessary, improvements.
ARTICLE 18
DOCUMENTATION
The Club will maintain at least the following books and registers, in addition to those which the Company is legally required to keep.
1. Members’ Register:
The Members’ Register, which shall include the first and last names, date of birth, national ID or passport number, address for notifications, bank address for standing orders, member number and representative, governing or administrative posts which the member may hold, or have held in the past, in the Club. It shall also contain the date membership started and ended, and the
dates the member assumed and left the above-mentioned posts.
This book will also show, duly separated, the different types of member mentioned in art. 7.
2. Minute Book:
The Minute Book showing the meetings of the Club Board and of its committees, including at least the following information: date, number of participants, subjects discussed and resolutions passed.
3. Complaints Book:
The Complaints Book, so that all the members can state their complaints, duly signed, which will be forwarded to the Club’s Board of Directors.
4. Guest Book:
The Guest Book, in which members shall write by hand the name of any guests they may bring to the Club, and then sign, thereby accepting responsibility for the strict compliance by their guests with the rules of etiquette and social harmony.
5. Others:
Any other books and documents considered necessary, and particularly those required for recording the results of any competitions held.
FORM:
All these books and documents may be maintained in their computerised versions.
